Grace Wanjiru Ngunjiri

• Preparing procurement documents, bid request documents, forming procurement committees for vetting, bid analysis and vetting minutes and ensuring the rest of the process from engagement of the selected vendors upto delivery and payment is done and according to laid down internal controls and policies.
• Preparation of project specific expenditure analyses and burn rates percentages for evaluation of project implementation.
• Stores management of various commodities.
• Preparation and maintenance of fixed assets register for the organization and ensuring proper labeling and allocation is done. This includes monthly allocation of motor vehicles per project area and site are prepared and approved accordingly.
• Accurately depreciating the assets using the recommended depreciation rates and advising the management when the optimum useful life of assets have been attained.
• Preparation of audit trails in readiness for external audits and being actively involved in audits. Have prepared and successfully taken part in audits for the last 14 years which have had positive management letter.
• Ensuring funds are utilized in compliance with donor guidelines and rules by understanding the donor agreements and taking guide in the organization policies.
• Analyzing various expenditures relating to different projects for optimization and decision making on how best funds can be put into use effectively and assessing burn rates for various projects.
• Preparation of bank reconciliation statements and cash reconciliation.
• Making project cashflows for planning purposes and ensuring funds are available as and when required for smooth implementation of projects.
• Identifying risks associated with various projects and finding best ways to mitigate these risks. This includes having healthy close relationship with our banks to get the best rates for exchange to avoid experiencing exchange losses and maximizing exchange gains.
• Taking part and sometimes lead in project closure, working on end reports, financial analysis and drawing lessons learnt for sharing with project team.
• Maintaining accounting records in online Quickbooks accounting system and physical files.
• Creating awareness of the policies in place for the rest of the staff to familiarize with, understand and put into practice. Ensuring clauses are read and explained during staff meetings.
• Contributing to policy formulation (Financial, personnel, Child protection, Risk management, Anti -Corruption and M&E policies)
• Ensuring weekly cash counts are done and documented.
• Production of financial reports for various projects as per donor reporting standards and agreements.
• Ensuring that internal controls are in place and followed during daily activities of the organization.
• Participating in preparing the Annual Financial Statements for the organization. These includes annual trial balance, profit and loss, income statements, balance sheets, reconciliations among others.
• Maintaining organized record keeping system, updating financial transactions using QuickBooks software and generation of various reports to inform the management
• Preparing and filing periodical tax returns and other statutory returns (PAYE, NSSF, HELB & NHIF). Also file annual returns for individuals, companies, VAT for businesses.
• Coordinating and organizing various workshops, partners meetings and events organization.

• Prepared Annual financial statements.
• Kept clear records of students
• Prepared payroll and statutory deductions.
• Performed bank reconciliations
• Installed QuickBooks and made financial entries.
• Filled income and expenditures
• Prepared adhoc, monthly and annual various reports.
• Annual audit preparation and implementing audit recommendations.
• Financial analysis and advice to the College Director.
• Participated in policies formulation

• Prepared Annual financial statements.
• Kept clear records of stores both incoming and outgoing goods.
• Cost accounting of each individual product.
• Prepared payroll and statutory deductions.
• Periodical took stock in various outlets stocking products.
• Bank reconciliations.
• Made financial entries and analyzed profit & loss statements, Trial balances and balance sheets using Quickbooks.
• Banked all cash sale receipts.
• Maintained Credit and Debtors ledger (Payables and Receivables).
• Filled income and expenditures original documents of entries.
• Prepared adhoc, monthly and annual reports of various products and sharing with finance manager.
• Prepared annual audit and implemented audit recommendations.
• Computed and submitted corporate taxes, Value Added Tax, catering levy, PAYE and other statutory deductions.